The American Veterans Auditorium and Conference Room #2 are available to groups and individuals on an equitable basis, regardless of the beliefs or affiliations of groups and individuals requesting their use. The right of a group to meet in the public library does not constitute an endorsement of the group's policies or beliefs by the Greenwood County Library System. The needs of the Library System and its affiliates take precedence over those of other organizations. The Library reserves the right to limit use where the demands for meeting space so require, and, when necessary, the Library will notify a group as soon as possible if its scheduled room use needs to be cancelled.
All use of the Auditorium or Conference Room #2 must be approved by the Library Director or designee. Use of these rooms will be scheduled through the Reference Desk or online at: https://www.gwdlibrary.org/reserve-room. An application is considered pending until it has been submitted and confirmation has been received from Library staff.
The applicant must be an adult. Greenwood County resident applicants must hold a current library card for the Greenwood County Library System, and owe less than $10 in fines/fees to be in good standing. Out-of-county applicants may use the Auditorium and Conference Room #2 without a Greenwood County Library card if they are providing services for Greenwood County residents.
In the event of any damage to Library property and/or equipment, the applicant will be liable.
The Library is not responsible for any property, personal or otherwise, which is brought onto or into any of the Library's premises. The Library user is responsible for his/her property and specifically waives any subrogation rights against the Library. Further, the user of Library property is responsible for any negligent personal injury or property damage caused by the individual or any member of his/her group while on Library premises. The Library user agrees to hold the Library harmless for any personal injury or property damage caused by the individual user or any member of his/her group.
All Auditorium and Conference Room #2 users must comply with the Library’s policies and Code of Conduct. The applicant is responsible for insuring the compliance of all attendees at his/her event. Applicants and groups that disturb Library activities or Library users will be denied future use of these rooms.
The applicant must be present for the entire time that the room is in use.
The Auditorium and Conference Room #2 may not be used for personal events or personal social activities. This includes but is not limited to weddings, bridal/baby showers, and birthday parties.
Meetings planned as commercial endeavors or to advertise products or services are prohibited.
Maximum attendance for the Auditorium is limited to 70 adults. Maximum attendance for Conference Room #2 is 25 adults. These numbers are determined by room size and the number of chairs we have available.
Room set-up and cleanup are each applicant's responsibility. The room must be left in the condition in which it was found unless other instructions are given.
Rooms must be vacated fifteen (15) minutes before the Library closes.
Only the Library System and Friends of the Greenwood County Library System may sponsor fundraising activities on Library premises. Other individuals and groups are not permitted to engage in fundraising activities or to charge fees or admission to programs held on Library premises. Club dues and other shared costs within an organization are not considered fees. With Library approval, educational entities may charge reasonable tuition costs.
Purely social functions may be sponsored by the Library, the Friends of the Library, or as part of the ongoing activities of groups that meet in the Library regularly.
No food or beverages are allowed, except for water in a sealable container and baby bottles for infants and toddlers.
Nothing may be affixed to the walls of the Auditorium or Conference Room #2.
The Library reserves the right to withdraw permission for Auditorium and Conference Room #2 use when conditions warrant such action.
The Library’s audiovisual (AV) equipment located in the Auditorium is available only upon prior reservation and to groups that have an experienced operator. This person should contact the Reference Department in advance for training on the AV equipment.
Reservations will be cancelled if the applicant has not arrived or cancelled the reservation within 30 minutes of its approved start time. Applicants whose reservations are marked as no-shows three (3) times within three (3) months will be prohibited from reserving the Auditorium or Conference Room #2 for one (1) month.
The Library reserves the right to monitor the use of the Auditorium and Conference Room #2.
Originally adopted: 09/15/2010 Last revised: 02/2026